Host guide

Calendar Sync Setup

Connect the calendar or booking tool you already use, and anything on it blocks the same hours on SaunaScout. All-day events block the whole day, and SaunaScout checks for changes every hour.

Find your tool below and copy its calendar link. Then, in your host dashboard, open Settings > Calendar Sync, click "Connect a calendar" and paste it in.

Going the other way? Each sauna also has its own calendar link, under "Send Your Bookings Out" on the same tab. Copy it into Google Calendar, Apple Calendar, Airbnb, Vrbo or Acuity and your SaunaScout bookings show up there within 30 minutes. With more than one sauna, pick the sauna at the top of the tab first.

Acuity Scheduling

Acuity gives you a calendar link that stays up to date with your appointments.

Steps

Log into Acuity on a computer.
Click "Sync with Other Calendars," then "1-way Calendar Sync."
Right-click the link at the bottom of the page and copy it.
Paste it into SaunaScout.
TipYour booked appointments come through on their own. Days off are best blocked on your SaunaScout calendar, and if you ever change your Acuity password, just copy in a fresh link.

FareHarbor

FareHarbor gives you a calendar link that shows every time slot with a booking.

Steps

Log into your FareHarbor Dashboard and open Settings.
Go to "Build," then "Integrations," then "Subscribe to Calendar."
Click "Create API Key" if you haven't made one yet.
Copy the subscription URL.
Paste it into SaunaScout.
TipFareHarbor shares your bookings six weeks ahead, and the window moves forward every day. If "Build" isn't in your Settings menu, FareHarbor Support can turn it on for you. Their guide also covers syncing a single item.

Vagaro

Vagaro connects through Google Calendar. It sends your appointments there, and SaunaScout picks them up.

Steps

Log into Vagaro on a computer and go to Settings, then "Employee Profiles."
Next to the profile that takes your sauna bookings, select "Action," then "Integrations."
Under "Sync Calendar," select "Sync Google Calendar" and sign in with Google.
Choose the Google calendar your appointments should go to.
Check "Sync Vagaro to Google Calendar," then select "Connect Calendar."
Follow the Google Calendar steps below to copy that calendar's secret address, then paste it into SaunaScout.
TipWe recommend making a new Google calendar just for Vagaro, so only your Vagaro appointments block time on SaunaScout. Vagaro syncs one employee profile at a time, so if a second person's profile also takes sauna bookings, set it up the same way and add that calendar to SaunaScout as well. Vagaro's guide covers the phone app too.

Google Calendar

Works with any calendar listed under "My calendars" in Google Calendar.

Steps

Open Google Calendar on a computer at calendar.google.com.
In the left sidebar under "My calendars," hover over the calendar you want to sync and click the three-dot menu that appears.
Click "Settings and sharing."
Scroll down to the "Integrate calendar" section.
Find "Secret address in iCal format" and click the copy button next to it.
Paste it into SaunaScout.
TipThe secret address keeps your calendar private, so it's the one to use. Keep it to yourself, like a password. On a work account, your admin can switch it on if you don't see it.

Apple Calendar

Any iCloud calendar can be shared as a link, right from your iPhone.

Steps

Open the Calendar app on your iPhone and tap "Calendars."
Tap the info button next to the iCloud calendar you want to sync.
Turn on "Public Calendar," then tap "Share Link" and copy it.
Paste the link into SaunaScout.
TipPrefer a computer? At icloud.com/calendar, hover over the calendar, select the button beside it, turn on Public Calendar, then select Copy. Links starting with webcal:// paste in just as they are.

Don't See Your Platform?

Calendly, Square Appointments and many other tools connect through Google Calendar. Link your tool to Google Calendar, then sync SaunaScout from there.

Steps

In your booking tool, connect it to Google Calendar so new bookings are sent there.
Follow the Google Calendar instructions above to copy that calendar's secret address, then paste it into SaunaScout.
NoteIn Calendly, connect Google Calendar under Availability, then Calendar settings. In Square Appointments, go to Appointments, then Settings, then Calendar & booking, click Link Google Calendar, and choose Export Only or Import and Export. Any other tool with a calendar link can be pasted straight into SaunaScout.

Need a hand with any of this? Email us at [email protected] and we'll help you get set up.

You're ready.

Add It to SaunaScout

With your calendar link copied, open Settings > Calendar Sync in your host dashboard, click "Connect a calendar" and paste it in.